How to Send a Fax Without a Fax Machine

Despite the various communication channels that have emerged over the years, faxing remains a popular option to securely send official documents and files such as a signed lease, vendor contracts, medical records, or tax forms. When you need to send or receive legally-binding paperwork for personal or business reasons, faxing is a quick and reliable way to transmit these documents.

However, there’s a common misconception that you can’t send a fax if you don’t have access to a physical fax machine. Luckily, digital faxing service providers have emerged to ensure that everyone can conveniently send and receive faxes–even without a traditional fax machine.

Continue reading through this guide to learn how you can send a fax without access to a machine and why online faxing services are quickly gaining popularity for both home and office use.

Why Faxing is Still Relevant

Today, the fax machine is often seen as an obsolete technology that is no longer relevant in the workplace. However, faxing is still a common practice across industries like healthcare, government, legal, and business.

Here are some of the main reasons why these industries still heavily rely on faxing:

• Healthcare: Secure fax services help healthcare professionals achieve HIPAA compliance and keep patients’ medical history private when sending or receiving their records.
• Legal: Attorneys can quickly and securely send documents to clients and colleagues. Documents transmitted via fax are considered legally-binding and can hold up in court.
• Government: Faxing has been integrated into government agency communication protocols for decades, given how secure it is.
• Business: Associates that need to send or receive legally-binding contracts, partner agreements, or other official documents can use a faxing service as a quick and secure communication method.

Online Fax Services

Online fax services, sometimes called Internet or digital faxing, is a modern way for businesses and individuals to send and receive faxed documents. The emergence of these providers is part of the reason why faxing remains so popular today, as the technology has evolved over the years to accommodate the convenience and security requirements of modern workers and consumers.

The traditional faxing method requires a bulky machine and connection to a phone line. With an online fax service, you only need to have access to an Internet connection. Conveniently, this faxing method is still compatible with traditional fax machines. So, even if the person you’re sending or receiving a document from uses a fax machine, there is no interruption.

Internet faxing services, like FAXAGE, allow you to send and receive faxes via email, website, mobile app, and/or API at an affordable price. Since 2004, we have a proven track record of delivering reliable and secure faxes for our users. We offer flexible plans to suit the different faxing needs of both individuals and businesses. These are the fax service plans available on FAXAGE.

Business Plans

• Unlimited Inbound Plan: $19.95/month, best for heavy inbound use
• Small Office Plan: $29.95/month, best for balanced use
• Toll-Free 1500: $19.95/month, best toll-free value

Individual Plans

• Lite Plan: $3.49/month, best for occasional use
• Professional Plan: $7.95/month, best for moderate use

High Volume Plans

• Local Volume Plan: $64.95/month, includes a local number
• Toll-Free Volume Plan: $64.95/month, includes a toll-free number

Carrier Plans

• Wholesale pricing structure based on the number of concurrent outgoing channels required, number of fax DIDs required, and actual minute usage
• $15/month/concurrent outgoing channel
• $2/month/DID
• $0.023/minute for all inbound/outbound traffic

Mobile Faxing with FAXAGE

If you don’t have access to a fax machine, you can still send and receive faxes from your smartphone or tablet via email, mobile app, or cloud-based service.

Mobile faxing with FAXAGE is a more convenient and cost-effective alternative to traditional faxing. Here are some of the important details to know about mobile faxing before you get started.

What’s Required for Mobile Faxing with FAXAGE?

There are only a few requirements to start using FAXAGE’s online fax service. Here’s what you’ll need:

• Smartphone (iOS or Android)
• Reliable Internet connection

If you’re using the FAXAGE mobile fax app, you can download it for free from the App Store or Google Play Store.

Benefits of Mobile Faxing

Compared to the traditional method, mobile faxing is more compatible with today’s digital landscape. It frees you from the complexity of managing physical fax machines and phone lines. Hence, FAXAGE allows you to send and receive faxes from anywhere! This keeps teams more productive and enhances connectivity for remote and hybrid teams.

You can also easily fax files, documents, and images that are already stored on your device. Or, you can use the app to take a picture of a physical document, upload it to a cloud storage service, and then fax it to your recipient with just a few taps.

Many users also like that mobile faxing is a more cost-effective way to fax documents. Traditional fax machines can be expensive, and the costs of performing ongoing maintenance and purchasing supplies to upkeep the machine can quickly add up. In contrast, mobile faxing plans, like those offered by FAXAGE, are available at affordable monthly rates and can scale to thousands of fax numbers from just one account.

Lastly, the environmental impact of online faxing is much more sustainable. With traditional faxing, the document is automatically printed every time a fax is received. When mobile faxing, you will be notified by email when you’ve received a fax. You can view the document in a digital format, and you only have to print it if desired. This can help you save toner, ink, and paper waste, keeping these supplies out of landfills and lowering the energy consumption that a fax machine needs to operate.

Key Features of Mobile Faxing with FAXAGE

When evaluating potential providers, there are certain features to look for in online faxing services. Here are the key characteristics of FAXAGE that set it apart from other providers:

• Ease of use: Features a user-friendly interface and clean design for easy navigation
• Compatibility: Works seamlessly with various file formats like PDF, DOC, etc.
• Security: Offers end-to-end encryption for all faxed documents and password-protected incoming faxes
• Efficiency: Enables users to send and receive faxes quickly
• Notifications: Provides real-time updates on fax status
• Customer Service: Includes access to knowledgeable customer support agents

Security Considerations

In the modern business environment, data security is a critical factor in any digital communications–including faxing. Especially when sending or receiving faxes that contain sensitive information, you want to ensure that the digital faxing service you’re using has robust security mechanisms to keep your information private and secure.

To safeguard your data, look for a provider that leverages advanced security features like encryption. At FAXAGE, we use industry-leading security options to keep your data and documents secure. The following security options are available to all FAXAGE users:

• SSL/TLS encryption for all web and API-based faxing
• SSL/TLS email transport encryption
• SSL/TLS secured Print to Fax print driver
• SSL/TLS secured Fax App for iOS and Android
• Password-protected incoming fax PDFs
• PGP support for email fax sending and receiving
• Email link for secure download of incoming faxes
• HIPAA compliance for healthcare organizations
• Internet Fax System Auditing to monitor what users are doing with your data

Unlike other online fax providers, FAXAGE does not charge extra or have special plans for HIPAA compliance. Plus, our in-scope facilities and platforms have achieved HITRUST Certification, reflecting our steadfast commitment to appropriate risk management.

Send Your Online Fax

If you need to send a fax without a fax machine, you can use an online faxing service like FAXAGE instead. Whether from a mobile app on your phone, a web browser, or by email, Internet faxing services have modernized this communication method for the digital age.

When it comes to online faxing, make sure to find a provider that meets your reliability, usability, and security expectations. Providers like FAXAGE offer various flexible and affordable plans, with robust security and support available to all users.

Explore the FAXAGE mobile fax app for a more convenient, modern faxing solution.